Record a fuel fill or an operating expense
Fuel, machine transport, periodic inspection: these expenses add to the machine's cost. They are recorded from the same window as interventions, without touching the maintenance plan.
Step 1 : Open the window
In “Machines”, tap “Log an intervention” on the machine's card.
Step 2 : Choose the expense type
Tap the “Expenses & fuel” card. If you do not see these type cards, see the note below.
Step 3 : Give the nature of the expense
In “Expense type”, choose “Site diesel refuel”, “Machine transport (Low-loader)”, “Periodic regulatory inspection (VGP)” or “Hydraulic oil top-up”. You can add details in the remarks.
Step 4 : Enter the quantity and price
Fill in “Quantity / Litres” and the unit price. The amount is computed from the quantity and the price: it must be greater than zero. Check the date too.
Step 5 : Validate
Click “Confirm and add to TCO” (on a phone, the button is called “Confirm”). KALEA shows "Frais enregistré".
Good to know
- The expense type choice is only offered if the Costs & TCO module is available to you, depending on your plan: see the plans.
- An expense has no effect on the maintenance plan's due date: it only counts in costs.
- To read a machine's expenses: open its plan (“View the plan”), the “Operating costs” card lists them, with the total for the last 12 months. It is read-only.
- Offline, the expense is kept on the device and is sent as soon as the connection returns.
A question?
Can't find the answer? In the app, open “Help & support” and write to us: the team replies in the same screen. You can also email support@kalea.pro.